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Have Eyes and Ears Everywhere with Document Management
By Yolandi BooyensIn standard27th June, 2014Is your life chaotic? Do your run a business? Literally RUN a business?
Are your days filled with long hours running around looking for records, searching for invoice numbers, phoning clients to clear up miss-communications, dragging boxes up from the store room to search for the folder of the client you assisted several years ago only to discover that the burst pipe you had three months ago ruined all the records from 2002?
That’s no way to live. Why not get a document management system? Your record archiving solution in the cloud. Even more, a document management system can do a lot more than record archiving ,it actually organises, stores, archives, distributes and integrates all of your information.
Information Management= Document Management- Records Management
The names you can put to a document management system are endless.
The point is it basically saves you time, money and space. Believe it or not record archiving and management can do a lot for you; it can assist with staff retention, skills transferring, information security, information integration, supply chain optimisation and even collaboration and integration.
There is no reason for you to not have coffee next to your computer anymore… even if you do spill it on the invoice next to your desk, that invoice should have been captured and stored in the cloud…. which means it is safe…from coffee stains and from your boss’ judgement. Even better, if you created the invoice online (which you probably did) or received it via email (which you probably had) you would just have clicked a button to save it to your record archiving system which means the only dilemma you now face is hiding that coffee stain on your white blouse.
Further, when you’re done making a new cup of coffee and you send the invoice to your client you can sit back, relax and wait for the document management system to notify you when the invoice is opened.
Then, you can enjoy a sly grin as you sip your coffee…. you have eyes and ears everywhere… all thanks to Dovetail’s Document Management Software– What more could you ask for?