eDocs- Document Management

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A document management and record archiving system that allows for the secure, proficient and cost-effective imaging and electronic distribution of business documents, therefore ensuring process consistency eDocs

The eDocs document management system archives and distributes standard business documents, general documents and scanned images in the most efficient and cost effective way, ultimately offering more than just document imaging.
Standard documents, such as payslips, POD’s, invoices, waybills, legal documentation and staff identification information , can be imaged and this module also allows for all corresponding documents to be scanned and retrieved. The images can be accessed via the eBusiness module or can be emailed to the customer.

You Don’t Need to Do Everything Manually! Relax- Use eDocs. Record Management Comprises:

  • Intelligent document delivery
  • Pdf document creator ensuring encrypted document delivery
  • Central interface into preferred delivery devices
  • API’s into financial system allowing extraction of delivery details
  • Month end reports are recognized, encrypted and archived on the web server.
  • Originals and faxes can be scanned, archived, indexed via barcode or optical character recognition (OCR) and linked to related documents.
  • All business documents are stored in the same place
  • Documents accessed are encrypted and cannot be changed by the user.
  • Documents accessed are encrypted and cannot be changed by the user.
  • Scanned documents can be linked to original documents through embedded links.
  • eDocs documents comply with SARS requirements for legal tender.

Document Management Benefits:

No More Paper Trays, Filing Cabinets and Admin Costs
One of the biggest hidden costs that paper- intensive businesses face is the time it takes to work with paper files. Document management and record archiving can instantly slash those costs.

Keep Your Secrets Safe and Sound
Document Management can provide several layers of security – multiple levels of password-protected access for groups and individuals; encryption of document contents; audit trails showing who has accessed; or updated documents.

When Disaster Strikes- You Will be Protected
eDocs protects your paper records by creating electronic copies that can be backed up in multiple ways.

Access from anywhere, anyplace, anytime

eDocs allows your employees to access vital records from wherever they are. In addition, multi-layered access allows employees to see and change only the documents they’re authorized to handle.

Ensure Process Consistency- Eliminate the Madness
eDocs can enforce consistency to the degree you want it. Different departments may have different approval processes but once those are defined, the system will make sure they’re followed.

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Clients Testimonials

Clotan Steel,

Overall we are very satisfied with the utility of the eDocs software and can we say that it exceeded our expectations and made a huge improvement in customer satisfaction

Dawn Wing,

We have had a long and fruitful relationship with Dovetail where they have partnered with us on systems development and stretched our imagination on the art of the possible thereby helping us to keep a leading edge in the market.

Dawn Wing,

Using eDocs Why Not Get eBilling for the Ultimate Admin Efficiency and Automation

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Get in Touch

Knightsbridge Manor, Dovetail House, 33 Sloane Street, Bryanston

+27 11 540 9300

+27 11 540 9330